Full List of Library Policies

The Library Community Room is available at no cost to registered SAITSA student clubs and registered Campus Life staff clubs who require a medium-sized venue for meetings or events. Groups must abide by all regular Library policies and the Library reserves the right to review recurring use by any group to ensure fair and equitable access.

Terms of Use

Bookings for student clubs are available during Fall and Winter semesters:

  • Monday to Thursday 4pm - 10pm
  • Friday 4 pm - 8 pm
  • Saturday and Sunday 10 am – 4 pm

Bookings for staff clubs are available year round from open to 1 hour prior to close.

Groups can book up to 6 months in advance and can request recurring bookings. Room bookings are on a first-come, first-served basis.

Priority is given to Library staff meetings and events and the Library reserves the right to cancel a booking under special circumstances with 2 weeks notice.

Group Size

Groups must be a minimum of 10 people and a maximum of 35.

Student groups of less than 10 should book one of our study rooms.

Limitations on Use

For-profit activities are not permitted: No entrance or admission fees may be charged. No products or services may be solicited or sold. No fundraising activities may take place.


35 chairs and 13 tables (2 large, 11 small) are available for use. Student clubs can borrow projectors and other equipment from the SAITSA Resource Centre. Staff clubs can use the computer and large screen monitor in the room.

Room setup and storage of material is not provided.

The room must be left in the condition in which it was found (e.g. tables and chairs returned to original set up, garbage disposed of, etc.). Groups are responsible for any damage incurred.


Clubs can register in person at the library Information Desk. The club president and vice president are required to sign off that they have read and agree to the use policies. Contact pablo.zanetta@sait.ca for more information.


Registered clubs can use the online booking system to view availability and submit booking requests. Requests will be answered within 2 business days. To cancel a booking, click the cancellation link in your booking confirmation email.

Accessing the Room

Groups must sign in at the Information Desk to have the room unlocked.

No Shows

If your group fails to show for two consecutive bookings, your recurring booking will be cancelled.


Users who do not abide by these policies will be asked to leave.

Library staff are the final arbiters of what constitutes appropriate use of the Community Room. Questions or concerns about these policies or other users should be referred first to Library Information Desk staff. Follow-up, if necessary, should be referred to the Access Services Librarian or the Library Manager.

Last Updated: May 1, 2017 9:28 AM

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