SAIT Archives

About Us

Policies

The objective of these policies is to ensure the safekeeping of archival records of SAIT. Archival records must be maintained to:

  • ensure compliance with legislation
  • preserve records deemed to have permanent value
  • promote the history of the institution

An "archives" is a repository for public records or historic documents. "Archives" can also refer to the materials themselves held in the repository. Archival records are "primary sources" and are created during the course of events or transactions.

Definitions

Records - Information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business, including paper, microfilm, microfiche, photograph, map, computer disk or tape, software, video, or other recorded information originated or received by the corporation in the conduct of its business operations and activities.

Institutional records - Records created, received, and accumulated by SAIT officers or employees on behalf of the institution.

Institutional Community Records - Records that relate to the operation or history of the institution, but are not created by institutional officers or employees on behalf of the institution.

Access

SAIT Archives can be used by anyone. However SAIT Archives staff shall grant permission to consult its archival records within the applicable legal framework of privacy, access, intellectual property and individual donor requirements.

Public access to records transferred to the Archives by SAIT shall be determined by Alberta's Freedom of Information and Protection of Privacy Act.

Archival material is, by definition, unique. Archival material is often one of a kind and cannot be replaced if mislaid or destroyed. As well, the records may be fragile and delicate. Researchers are encouraged to visit the archives to view the material and the archivist will provide instructions on the care and handling of the material. Also, for the safety of the records, the Archives does not allow food or drink in the reading room and pencils only are permitted for note-taking.

Privacy

Restrictions:

SAIT Archives staff shall grant permission to consult its archival records within the applicable legal framework of privacy, access, intellectual property and individual donor requirements.

Public access to institutional records transferred to the Archives by SAIT shall be determined by Alberta's Freedom of Information and Protection of Privacy Act.